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Bid View Page
Fleet Management and Maintenance Services
Bid Number:
17-18-215
Bid Type:
RFP
Due Date:
7/19/2018 3:00:00 PM
Contact:
Josephine Grosch, Sir. Purchasing Agent, Dir. 561-822-2107
Cost:
None
Conference:
None
Question Cutoff:
7/9/2018 6:00:00 PM
Question Email Recipient:
jgrosch@wpb.org
Awarded To:
ARI

Addenda

Attachments

Questions

Fleet List
Contact: Mitchell Beckett
Hello, may we have a fleet list which includes the following; Make/Model/year/VIN/miles or hours/classification-Take home, patrol, UC, etc.
Fleet List
Contact: Brett Frazee
Please include any relevant data along with the previously requested fleet list. Details and costs for Fuel, Maintenance, Disposal, Software, etc that you have available will also be useful. VIN with miles / hours is essential. Thanks
VIN's needed
Contact: Mitchell Beckett
May we have the VIN's with the vehicle list? The last addendum sent did not have VIN's. Thank you.
Leased Vehicles
Contact: Mitchell Beckett
Addendum #1 indicated that a portion of the police fleet is under a lease. Please indicate which vehicles are leased and if they are under a maintenance agreement with the lease. Thank you.
Form B Fee Proposal Sheet
Contact: Mitchell Beckett
May we propose an alternative pricing structure that may not follow the Proposal Sheet included with the RFP, or must we adhere to this sheet only? Thank you.
RFP Attachment A - Vehicle List
Contact: Mitchell Beckett
Do you have a life-cycle replacement schedule?
RFP Attachment A - Vehicle List
Contact: Mitchell Beckett
Vendors – do you currently source repairs to multiple vendors today? Vendors – what is the historical annual expenditure for repairs and service, other than accidents? Vendors – what is the historical annual expenditure for accident repairs?
RFP Attachment A - Vehicle List
Contact: Mitchell Beckett
Are the vehicles listed with the Space# of “LINECAR” hot-seated (where there are multiple drivers using this unit through various shifts) or are they assigned to a singular user?
RFP Attachment A - Vehicle List
Contact: Mitchell Beckett
What size vehicle is the unit listed as a 2006 Ford COMM POST, is it a box-type vehicle? – What is the vehicle listed as a 2005 Sterling AMBULNCE, is it actually used as an ambulance? – What is the vehicle listed as a 2010 Plymouth CRANBROOK?
Special Terms and Conditions – 2. Term of Contract
Contact: Mitchell Beckett
Will the “Option to Renew” periods be able to be negotiated in accordance with CPI increases or must the option year rates be the same amounts as the original contract term?
Special Terms and Conditions – 6. Evaluation and Award
Contact: Mitchell Beckett
– Can the contract be awarded to a singular vendor, or is the intent to award to multiple vendors?
Fee Proposal
Contact: Mitchell Beckett
– If the Proposer provides a single maintenance facility, can the Proper submit either a standard Hourly Rate or a Fixed Cost for all preventive, predictive and repair services, excluding accident repairs?
Fee Proposal
Contact: Mitchell Beckett
– If the Proposer provides a single maintenance facility to perform all preventive and repair services, is there a maximum distance that the facility must be located at?
Fee Proposal
Contact: Mitchell Beckett
– Will the City of West Palm Beach accept alternative bid proposals, where the Proposer provides a single maintenance facility to perform all preventive and repair services, without the need for coupons?
Annual Fuel Spend
Contact: Mike Blatnik
What is your annual fuel spend?
Required Payment Terms
Contact: Mike Blatnik
What are your required payment terms?
Vehicle Weight
Contact: Mike Blatnik
Do you have any vehicles within the fleet that are above 16,000 GVW? If so how many?
Acquisition options
Contact: Mike Blatnik
Are you looking for leasing as well as purchase options?
Replacement Criteria
Contact: Mike Blatnik
What is your current replacement criteria for cycling vehicles out of the fleet?
Lease Bid
Contact: Mike Blatnik
We noticed there is also a lease bid due on August 10th on the website? Would we be able to respond to that bid within this bid response?

Vendors

First Vehicle Services First Vehicle Services mitchell.beckett@firstgroup.com
Harper Damon SW Construction Consultancy harperdamon@ymail.com
First Vehicle Services First Vehicles Services FirstTransit.Bids@firstgroup.com
Texstar Integrated Fleet Services, LLC Texstar Integrated Fleet Services, LLC allen@texstarllc.org
RFx Analyst RFx Analyst, Inc. rfp@rfxanalyst.com
Matthew Mitchell Infor Public Sector matt.mitchell@infor.com
Enterprise Fleet Managment Enterprise Fleet Managment brett.a.frazee@efleets.com
Aaron Cocuzzo Priority Towing Inc Prioritytow7305@bellsouth.net
ARI ARI mblatnik@arifleet.com