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Bid View Page
Migration Services – IBM Lotus Notes to MS Office 365
Bid Number:
16-17-210
Bid Type:
RFP
Due Date:
4/13/2017 3:00:00 PM
Contact:
Josephine Grosch, Sir. Purchasing Agent, Dir. 561-822-2107
Cost:
0
Conference:
None
Question Cutoff:
3/30/2017 6:00:00 PM
Question Email Recipient:
jgrosch@wpb.org
Awarded To:

Addenda

Attachments

RFP 16-17-210 MS Office 365

Questions

SBase questions for bid 16-17-210
Contact: Peter Watkins
1. The Email Routing MAP 2.Number of Routing Domains 3.Has your budget already been approved. 4.What is the budget for this project. 5.Does WPB offer the possibility to perform the work offsite.
Archiving / e-discovery
Contact: Mike Lytos
Are you looking to use the archiving / e-discovery and encryption features within Office 365 or can an alternative cloud solution which integrates with office 365 be considered?
Migration tools
Contact: Mike Lytos
Since a scope of work needs to be provided as part of this RFP response, can we make assumptions on what migration tools we would recommend so we can better lock down the scope of work?
Migration tools
Contact: Mike Lytos
Since a scope of work needs to be provided as part of this RFP response, can we make assumptions on what migration tools we would recommend so we can better lock down the scope of work?
Migration tools
Contact: Mike Lytos
Since a scope of work needs to be provided as part of this RFP response, can we make assumptions on what migration tools we would recommend so we can better lock down the scope of work?
Mobility requirement
Contact: Mike Lytos
Will the Microsoft Enterprise Mobility + security product be used to secure mobile devices and provide mobile device management?
Spam and Malware
Contact: Mike Lytos
Are you looking to use the spam filtering and malware protection features within office 365 or can an alternative cloud solution which integrates with office 365 be considered?
Domino
Contact: Mike Lytos
What version of Domino is running in the enviornment and are there any notes application within Domino that will be part of the scope for this migration?
Archives
Contact: Dianne Thron
What format are the notes archives in? Is there a third party archiving system in play?
Email hygiene
Contact: Dianne Thron
What email hygiene is in place today?
Email encryption
Contact: Dianne Thron
How is email encrypted today (both internally and externally)?
O365 Licenses
Contact: Dianne Thron
have you purchase your Office 365 licenses yet?
License Typ
Contact: Dianne Thron
Will all users receive G3/E3 licensing?
Current Desktop operating system
Contact: Dianne Thron
What desktop operating systems are in use today?
Current Desktop operating system
Contact: Dianne Thron
What desktop operating systems are in use today?
Current Version Of Office
Contact: Dianne Thron
What versions of office are in use today?
Office
Contact: Dianne Thron
Is an Office upgrade part of the deployment?
Outlook
Contact: Dianne Thron
Is Outlook installed on the desktop systems today?
Desktop Management
Contact: Dianne Thron
Is there a desktop management platform in use today, if so which one?
MDM
Contact: Dianne Thron
Is there an MDM in use today, if so which one?
Migration effort
Contact: Dianne Thron
Are book-in/out policies (who can book a room/resource) expected to migrate?
coexistence
Contact: Dianne Thron
What level of coexistence is desired? Basic (SMTP coexistence only) or rich (smtp, free/busy lookup from one environment to the other)?
Journaling
Contact: Dianne Thron
What is the desired behavior of the implementation of journaling rules?
Accessibility
Contact: Dianne Thron
Should the city phone directory be publically accessible?
AD
Contact: Dianne Thron
Are users organized or tagged in AD today appropriately to scope the disclaimers?
AD
Contact: Dianne Thron
re all users provisioned in AD today? Is there a sync? Are all groups provisioned in AD today? Is there a sync? Are all other mail objects provisioned in AD today? Is there a sync?
MFA
Contact: Dianne Thron
Is there a requirement for two-factor (MFA) authentication?
Training
Contact: Dianne Thron
How many administrators will be trained? How many developers and on what topics will they be trained? How many support staff and on what topics will they be trained?
How many Mailboxes?
Contact: Gene DeHostos
How many Mailboxes are going to be moved in Total? How many Distribution groups, Is there multiple Domains?
RFP Award Date
Contact: David Jaffe
1. When will the RFP award be announced and how will the winner be notified?
Migration Partner
Contact: David Jaffe
Will the partner be expected to coordinate migrations with the Microsoft FastTrack Group?
Availability Free\Busy Migration Expectation
Contact: David Jaffe
If the migration is waved based, does availability or Free\Busy need to be maintained between Domino and Office 365?
Count of CJIS Mailboxes
Contact: David Jaffe
How many CJIS mailboxes are identified in the city environment?
Journaling
Contact: David Jaffe
Can you clarify what journaling means to the city? Does it mean archiving using Office 365 or integration with a 3rd party journaling tool.
End User Training
Contact: David Jaffe
Does End User Training need to be classroom style, online video based, or train the trainer style?
Address Book
Contact: David Jaffe
Are individual address books synced with server based mailboxes today?
Mobile Access
Contact: David Jaffe
What is the current mobility functionality in the Domino environment today?
Office Suite Deployment
Contact: David Jaffe
Do you require support to deploy Office 2016 Click to Run?
Type of Mailboxes
Contact: David Jaffe
How many active users versus terminated users are part of the 1,550 mailbox count?
Type of Mailboxes
Contact: David Jaffe
How many active users versus terminated users are part of the 1,550 mailbox count?
Encryption User Count
Contact: David Jaffe
What are the estimated number of users who need the ability to send and receive encrypted email?
Room Reservation
Contact: David Jaffe
Is the city using the built in room reservation system or are you using a 3rd party database?
Monitoring Solution
Contact: David Jaffe
What solution is the city using today to monitor and alert on performance and errors?
Phone Book
Contact: David Jaffe
What method of publication is used to publicize the phone book today?
Locations
Contact: David Jaffe
What is the number of physical locations where employees work and access email?
Mailbox Size
Contact: Greg Dodge
1. How many mailboxes or Archives exceed 45GB or 90GB in size
Archive Mailboxes
Contact: Greg Dodge
2. What percentage of mailboxes have archive mailboxes
Office ProPlus Deployment
Contact: Greg Dodge
3. Is desktop deployment or upgrade of Office ProPlus required, or will users only be using Outlook Web Access or current versions of Office
Terminated Users
Contact: Greg Dodge
4. Are you wanting to migrate terminated user data as part of this project (Extra licensing may be required for this)
FastTrack Funding
Contact: Greg Dodge
5. Has a success plan already been developed for the FastTrack program eligibility
CJIS Audit
Contact: Greg Dodge
6. When was your last FDLE CJIS audit of your current messaging system, and can you share the results
# of CJIS Users
Contact: Greg Dodge
7. How many of your user’s require CJIS
City Phone Directory
Contact: Greg Dodge
8. Concerning project goal xxix, how is the City phone directory maintained and published today and to whom is it published and on what medium (electronic, paper etc)
Spam & Malware
Contact: Greg Dodge
9. What is the current spam filtering and malware protection solution
Microsoft Premier Support
Contact: Greg Dodge
10. Do you have Premier support, and if so can you share the name of your TAM
Early Adopter & Pilot Migrations
Contact: Greg Dodge
11. xix: Do you really require a full month for the early adopter and pilot migrations
Data Migration to Office 365
Contact: Greg Dodge
12. For goal xxxv, is there any reason not to migrate all data to Office 365
Decommission of Lotus Notes
Contact: Greg Dodge
13. Will you be decommissioning the Lotus Notes environment
Bandwidth
Contact: Greg Dodge
14. What is the current internet bandwidth in Mbps
Journaling
Contact: Greg Dodge
15. Goal xvii: Office 365 can only journal to a mailbox/recipient outside of Office 365. Can you meet this requirement to achieve the goal
End User Training
Contact: Thom Michael
16. Are you open to cloud-based 3rd party training solutions for your end users
Microsoft EMS
Contact: Thom Michael
17. Do you currently own Microsoft Mobility & Security

Vendors

Wayne Fleming New Signature wfleming@newsignature.com
Catapult Systems Catapult Systems SoutheastRFP@catapultsystems.com
Planet Technologies, Inc. Planet Technologies, Inc. dthron@go-planet.com
Jose Alvarez Auxis jose.alvarez@auxis.com
Harper Damon SW Construction Consultancy harperdamon@ymail.com
SBase Technologies Raj rkurella@sbasetech.net
Eric Johnson Bid Ocean eric@bidocean.com
BidNet Government Contracts USA gbs@bidnet.com
United Data Technologies United Data Technologies michael.lytos@udtonline.com
ISC ISC Edwin.Lott@goISC.com
EPC Group EPC Group contact@epcgroup.net
Oakridge Infotech Inc Oakridge Infotech Inc chris.coyler@oakridgeit.com
Shay Enterprise Shay Enterprise tshayenterprises@gmail.com
CloudFirst Technology Solutions Inc HD MED-TV marketing@cloudfirstinc.com
Corus 360 Corus 360 jthomas@corus360.com
Joint Enterprise Technologies, LLC Joint Enterprise Technologies, LLC richie.harris@jointetech.com
Bid Clerk Prime Vendor ranju@prime-vendor.com
DynTek Services DynTek Services dave.fribourg@dyntek.com
TriPM Consulting TriPM Consulting cory@tripmllc.com
eRepublic eRepublic bidwatch@centerdigitalgov.com
Sogeti USA Sogeti leo.lovely@us.sogeti.com
Ellen Loprete RADgov, Inc. eloprete@radgov.com
Softline USA Softline International USA, Inc. Evgeny.Tkachenko@softlinegroup.com
SLPowers SLPowers rmacdonald@slpowers.com
TCSC TCSC, Inc. epe@tcsc.com
acumor acumor sam@acumor.com
Victor Thomas Excel Global Solutions, Inc. victor.raghavendra@excelglobalsolution.com
RFx Analyst RFx Analyst, Inc. rfp@rfxanalyst.com