SUMMARY: Under general supervision, assists in the development and monitoring of the internal controls and procedures of the Accounting Division. Supervises professional and clerical accounting staff to include assignment and review of work, monitoring of employee performance and cross training of staff; and performs related duties as assignedESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)
DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
- Supervises and evaluates assigned staff, including monitoring and review of their work. Assigned staff will be at the levels of Senior Accountant, Accountant, Payroll Specialist and Accounts Supervisor.
- Oversees payroll function for the City including direct supervision of employees responsible for running and auditing the payroll processes, printing of checks, sending direct deposits, making related payments such as pensions, insurances, taxes and child support, preparation of payroll tax reports and W-2s, and balancing payroll liability accounts to the general ledger.
- Oversees the Accounts Payable functions, including direct supervision of employees responsible for auditing invoices, posting invoices to the Oracle system, including special fields for dashboard information, printing checks, recording wire payments, setting up and reviewing new vendors, filing voucher packages, filing journal entries, logging travel related expenses and sorting mail for the Finance Department.
- Supervisory responsibility for posting and reporting of fixed asset transactions and for planning and coordination of the annual City-wide inventory of equipment.
- Monitors, reviews, and control the City’s travel policy and insure that all expenditures are in compliance with the policy.
- Assists with preparation and oversight of the Accounting Division annual budget.
- Assist in planning and monitoring work schedules for year-end closing, annual external audit and Financial Reports.
- Planning and monitoring the schedule for ECR year end activities, including closing journal entries, preparation of year end work papers, preparation of financial statements and coordination of audit work.
- Prepares quarterly variance analysis statements and explanations, including resolution of problem areas revealed by the analysis.
- Prepare monthly and quarterly financial reports including web published general ledger reports, quarterly statements for the Water, Sewer, Stormwater funds and the ECR.
- Oversees the reconciliation process of all of the City's 50 plus cash and investment accounts including posting of related transactions.
- Supervises the reporting and related accounting activities for the East Central Regional Wastewater Treatment facilities ("ECR").
- Assists in the planning, design, documentation and evaluation of internal control procedures related to Accounting Division functions and activities.
- Assists with design, preparation and monitoring of Dashboard reports for the Finance Director and City Administrator.
- Supervises monthly reconciliation of all general ledger accounts, including timely resolution of all reconciling differences
- Knowledge of accounting principles related to governmental accounting; internal control principles; and management principles.
- Knowledge of local, state, and federal laws, regulations, policies, and practices governing accounting and finance.
- Knowledge of supervisory principles and practices.
- Skill in preparing financial reports, budgets and performing detailed analysis of financial reports
- Ability to maintain a positive attitude and promote excellent workplace moral.
- Ability to work well with and motivate employees at various levels.
- Ability to articulate and attain goals and objectives and to be flexible in adapting to changing priorities.
- Ability to use computer and finance application software.
- Ability to gather, analyze, and prepare reports relating to accounting.
- Ability to analyze and resolve complex fiscal, operational, and policy problems.
- Ability to communicate effectively, both orally and in writing.
- Ability to meet deadlines and work under time constraints.
- Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing.MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Accounting, Finance, Business Administration or related field and three (3) years of accounting, auditing or finance experience preferably in local government and two (2) years of supervisory experience, or any equivalent combination of training and experience. A valid Florida driver’s license is required. Certified Public Accountant or Certified Government Finance Officer preferred.
Last revision: October 2005