Assistant to the City Administrator

  • 101117

SUMMARY: Under general direction, oversees and administers assigned City Departments, Divisions and operations; assists the City Administrator in the annual budget preparation and presentation; responsible for creating and maintaining the City’s sustainability initiatives, ensuring integration City-wide and monitors performance outcomes; and performs special projects as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (Which are not in any hierarchical order)
  1. Oversees departmental/divisional operations including report preparations and recommendations of changes or operations.
  2. Assists in the preparation, presentation, monitoring and reviewing of City’s Annual Budget, and review and evaluation of departmental/divisional budgets.
  3. Leads the strategic development of economic and environmental analysis and provide strategy, planning and counsel for Department Directors dealing with the attainment of sustainability issues.
  4. Leads an advisory council process to acquire knowledge and support from leading authorities in the area of municipal sustainability and development.
  5. Manages, coordinates, and administers assigned city projects or commissions.
  6. Creates, monitors and implements policies and procedures.
  7. Develops feasibility studies, grant proposals, or Requests for Proposals.
  8. Represents the City at meetings, meets with outside agencies to discuss operations.
  9. Negotiates agreements with internal and external customers and agencies.
  10. Responsible for special projects as directed by City Administration.


  • Demonstrated track record in the starting and/or running of a compliance department in a leadership capacity preferably within a government environment.
  • Knowledge of City, federal and state laws, rules, regulations, and ordinances specific to areas of assignment.
  • Knowledge of complex subject matter related to area of assignment.
  • Knowledge of management and administration practices and procedures.
  • Knowledge of budget development, monitoring and administration practices and procedures.
  • Knowledge of public relations and customer service practices and procedures.
  • Knowledge of mediation and conflict resolution practices and procedures.
  • Skill in motivating and developing team building within diverse departments/divisions.
  • Skill in utilizing written and oral communication in developing management level reports and presentations.
  • Skill in developing and implementing programs, policies and procedures.
  • Skill in prioritizing and managing multiple tasks and projects simultaneously.
  • Skill in assigning, delegating, reviewing and evaluating work.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is occasional need to stand, stoop, walk, sit, lift objects (up to 25 pounds) and perform similar other actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing and other testing as identified by the City’s Substance abuse Policy 4-16.

MINIMUM QUALIFICATIONS: Master’s degree from an accredited college or university with a major in Business Administration, Public Administration, or related field, or any equivalent combination of training and experience. Must have seven (7) years of progressively responsible experience in upper management including budgetary experience.

FLSA Code: E
B/U: None
Last revision: September 2008
Overtime: No
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