Housing and Community Development Special Programs Manager

  • 104311
    GM13

     
SUMMARY: Under general supervision, this position administers, oversees and coordinates all housing and community service projects and activities to ensure compliance with applicable programs and fiscal regulations and guidelines for the Community Development Block Grant Program; develops and designs guidelines and procedures; prepares agenda items, status reports, grant applications and other documents; may perform related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  • Ensures compliance with federal, state, and local regulations relevant to the City’s housing development projects and activities under the federal and state entitlement grant programs and discretionary grant programs in which it participates.
  • Develops and designs guidelines, policies and procedures for the following programs: Housing Plus, Homebuyers Assistance, Non-profit development, Housing counseling and foreclosure assistance.
  • Prepares agenda items, status reports, plans, grant applications, and other documents in response to inquiries which may come from citizens, developers, non-profits agencies, governmental entities, subrecipents, etc.
  • Develops and submits to the federal Department of Housing and Urban Development the Five-Year Consolidate Plan and One-Year Action plan.
  • Prepares annual reports for federal grants; gathers data on all program activities from coordinators and sub-recipient agencies and compiles the data in compliance with federal requirements.
  • Responsible for preparing sub recipient agreements, conducting on site monitoring visits to ensure compliance with stipulations contained in the project agreement and program regulations.
  • Provides technical assistance and formalized training; verifies and process requests for payments; budget amendments and monthly fiscal reconciliations.
  • Responds to special requests from City Administration, City commission, Internal Auditor’s Office; HUD and other external entities as needed.
  • Prepares and reviews RFP’s for special projects; reviews funding applications, establishes review committees and forwards recommendations to the City Commission.
  • Designs housing, community development and housing plus (social and supportive services) programs and activities.
  • Determines the eligibility of projects and activities that are presented for funding consideration based on established regulations and policies.
  • Prepares applications for receipt of various grants and provides letters of support for external applications requiring consistency with the City’s policies and Consolidated plan.
  • Trains and develops assigned staff to meet current and future needs of the department, comply with regulations, policies and procedures and build effective work methods to meet performance objectives.
  • Assists in responding to special requests from HUD, the State, City Administration, other departments and HCD assignments as needed, including preparation of agenda items, responding to audit findings and responding to public information requests.
  • Performs related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of planning processes, procedures, state and federal regulations and requirements.
  • Knowledge of affordable housing issues.
  • Knowledge of principles and practices of neighborhood revitalization and stabilization.
  • Knowledge of procedures used in housing and financial counseling activities.
  • Knowledge of management, administrative, and supervisory methods, practices and procedures.
  • Knowledge of general office machines, computer hardware, software and peripherals.
  • Skill in supervising, evaluating, training and motivating employees.
  • Skill in utilizing verbal and written communication in the development of presentations, management or regulatory agency reports, contracts and requests for proposals, etc.
  • Ability to comprehend and interpret federal, state, and local regulations and policies.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work is performed mostly in an office setting. While performing the duties the employee is frequently required to talk or hear, sit, use repetitive motions of hands and/or fingers, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, balance, stoop, kneel, crouch, push, pull, lift, finger, grasp, lift and/or move light objects (up to 10 pounds), and perform other similar actions during the course of the work day. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Work is performed mostly in an office setting. While performing the duties the employee is frequently required to talk or hear, sit, use repetitive motions of hands and/or fingers, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, balance, stoop, kneel, crouch, push, pull, lift, finger, grasp, lift and/or move light objects (up to 10 pounds), and perform other similar actions during the course of the work day. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

FLSA Code: E
B/U: None
Last revision date: April 2008