Administrative Services Manager

  • 102112


SUMMARY: Under general direction, provides highly responsible technical and administrative work in ensuring compliance with city electrical, plumbing, mechanical, gas and building codes, federal and state ordinances and statutes regulating public health, welfare and safety. Coordinates the work of the administrative and budget services division; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)


  1. Interprets building codes, statutes and regulations dealing with construction of structures.
  2. Supervises technical and administrative staff in the enforcement of various city ordinances related to building codes.
  3. Works with the department director and Finance department to prepare departmental budget.
  4. Prepares periodic and ad hoc reports including Insurance Services Office and Community Rating Service ratings regarding homeowner and flood insurance rates.
  5. Monitors progress of major construction projects from initial permitting through job completion.
  6. Investigates complaints concerning contractors, developers or staff. Recommends changes or courses of action.
  7. Performs in-depth legal and code research to provide background information on construction and development issues.
  8. Assists in the development and implementation of departmental policies and procedures.
  9. Interprets policies and advises developers, contractors, builders and the general public on city and departmental policies and procedures necessary for compliance.
  10. Coordinates with other city departments regarding construction issues, particularly those represented with interdepartmental staff.

  • Knowledge of modern practices and methods employed in building, gas, mechanical, electrical, plumbing, energy, ADA accessibility and related codes.
  • Knowledge of modern principles, practices and techniques of inspection and plan review activities, civil engineering and architecture.
  • Knowledge of supervisory and management principles and practices.
  • Knowledge of city and state laws and regulations governing all phases and types of construction.
  • Skill in problem solving.
  • Skill in enforcing building codes and regulations in a tactful and impartial manner.
  • Ability to express ideas clearly, orally and in writing.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate work generally in an office setting. There is frequent need to stand, walk, sit talk or hear, use hands to finger, handle or feel, lift (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High school diploma and ten (10) years of progressively responsible building code enforcement experience, including five (5) years supervisory experience, or any equivalent combination of training and experience. State of Florida Department of Business and Professional Regulation licensure as a Building Code Administrator, or ability to obtain such licensure within one (1) year of hire is required. A valid Florida driver’s license is required.
FLSA Code: E
B/U: None
Last revision: October 2001
Overtime: No
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