Assistant Purchasing Manager
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
- Prepares sealed bids and makes award recommendations.
- Prepares Requests for Proposal, Requests for Qualifications and Requests for Information; evaluates submissions, and makes award recommendations, as requested by Supervisor.
- Prepares reports on procurement activities as needed.
- Conducts bid openings.
- Administers compliance on awards, addendums, and notifications.
- Assists with and trains employees on procurement, warehouse, and contract policies and procedures.
- Oversees Purchasing and Warehouse operations for compliance.
- Approves purchase orders.
- Supervises staff and attends meetings in the absence of the Purchasing & Contracts Manager.
- Administers the disposal of surplus property.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of principles and practices of supervision.
- Knowledge of general office procedures.
- Knowledge of computer hardware and software.
- Knowledge of purchasing principles and practices.
- Knowledge of local, state and federal laws, regulations, policies and practices governing procurement.
- Knowledge of supervisory practices.
- Skill in purchasing and warehouse operations.
- Skill in using computer and finance application software.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with those contacted in the course of work.
MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Purchasing, Materials Management or a directly related field; Certified Professional Public Buyer, Certified Public Purchasing Officer or Certified Purchasing Manager; and three (3) years government procurement or related experience and one (1) year supervisory experience, or any equivalent combination of training and experience.
Last Revision date: October 2001