Assistant Purchasing Manager

  • 304228
    57

     
SUMMARY: Under general supervision, performs a variety of duties associated with the City purchasing, warehouse and contract activities, preparing reports, and developing procedures; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Prepares sealed bids and makes award recommendations.
  2. Prepares Requests for Proposal, Requests for Qualifications and Requests for Information; evaluates submissions, and makes award recommendations, as requested by Supervisor.
  3. Prepares reports on procurement activities as needed.
  4. Conducts bid openings.
  5. Administers compliance on awards, addendums, and notifications.
  6. Assists with and trains employees on procurement, warehouse, and contract policies and procedures.
  7. Oversees Purchasing and Warehouse operations for compliance.
  8. Approves purchase orders.
  9. Supervises staff and attends meetings in the absence of the Purchasing & Contracts Manager.
  10. Administers the disposal of surplus property.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of principles and practices of supervision.
  • Knowledge of general office procedures.
  • Knowledge of computer hardware and software.
  • Knowledge of purchasing principles and practices.
  • Knowledge of local, state and federal laws, regulations, policies and practices governing procurement.
  • Knowledge of supervisory practices.
  • Skill in purchasing and warehouse operations.
  • Skill in using computer and finance application software.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Purchasing, Materials Management or a directly related field; Certified Professional Public Buyer, Certified Public Purchasing Officer or Certified Purchasing Manager; and three (3) years government procurement or related experience and one (1) year supervisory experience, or any equivalent combination of training and experience.

FLSA Code: E
B/U: PMSA
Last Revision date: October 2001
 
Overtime: No
 
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