Code Enforcement Specialist

  • 002227

SUMMARY: Under limited supervision, researches legal description of properties related to code violations, performs a variety of secretarial and clerical functions for one or more staff/management personnel following established procedures and practices; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Researches legal ownership and legal description of properties.
  2. Prepares forms for ownership search and filing.
  3. Answers, screens, directs or refers incoming calls, mail and visitors.
  4. Researches unclaimed or undeliverable mail using records from the tax collector, property appraiser, index, abstract, probate or other sources.
  5. Researches liens, mortgages and deeds for problem properties.
  6. Verifies property ownership for routine violations.
  7. Composes, types, and edits a variety of correspondence, reports, memoranda, and other material from written draft.
  8. Performs duties of Code Enforcement Clerk during absences or to assist during peak periods.


  • Knowledge of the City’s governmental organization, policies and procedures.
  • Knowledge of general office procedures, methods and equipment.
  • Knowledge of real estate terminology, legal procedures and property descriptions.
  • Knowledge of public relations and customer service principles, practices and techniques.
  • Knowledge of a variety of computer software, including word processing and spreadsheet applications.
  • Knowledge of basic accounting or business practices and methods.
  • Skill in typing and word-processing.
  • Skill in operating a variety of office equipment, including personal computers, telephones, calculators, computer terminals, and typewriters.
  • Skill in preparing and maintaining accurate records, reports, and files.
  • Skill in researching a variety of public records using local, state and federal resources.
  • Skill in handling and prioritizing multiple projects.
  • Skill in coordinating calendars, appointments, room assignments, etc.
  • Skill in understanding and following oral and written directions.
  • Skill in utilizing public relations techniques in responding to inquiries and complaints.
  • Ability to establish cooperative work relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves light to moderate work in an office setting. There is frequent need to stand, stoop, walk, sit, occasionally lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School Diploma and two (2) years of clerical or office experience, or any equivalent combination of training and experience. Real estate experience preferred.

FLSA Code: Non Exempt
Last revision date: October 2001
Overtime: Yes
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