Community Events Supervisor

  • 101816
    57

     
SUMMARY: Under general supervision, plans and coordinates the City of West Palm Beach events, press conferences and special promotions; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Plans, organizes, and supervises the planning, development, implementation and administration of the City of West Palm Beach events, promotions, facilities and permitting for events not produced by the City on public property.
  2. Provides direct supervision to employees and volunteers (annually) in the creation, production, scheduling and permitting of the City of West Palm Beach events and promotions.
  3. Develops and monitors budgets for City produced events, facilities, and related expenses and revenues for non-City events permitted on public property.
  4. Arranges meetings and obtains cooperation of sponsors, vendors, schools, merchants, community groups, etc., in the production of City events.
  5. Obtains sponsorships to offset event costs and provide general fund revenue for City events.
  6. Oversees events produced by outside promoters and ensures license agreements and permits are properly executed.
  7. Drafts or reviews correspondence to the City Commission for approval of event permits and license agreements, and other event-related issues.
  8. Schedules and books entertainment for City events and negotiates and composes all necessary contracts.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Skill in budget preparation and monitoring.
  • Skill in prioritizing and managing multiple tasks and projects simultaneously.
  • Skill in assigning, delegating, reviewing and evaluating work.
  • Skill in fundraising.
  • Skill in booking entertainment.
  • Skill in building relationships.
  • Knowledge of event planning.
  • Ability to work cooperatively with community-based organizations and the general public including groups of all ages and socio-economic backgrounds.
  • Knowledge of entertainment booking sources.
  • Knowledge of business English, grammar, punctuation and spelling.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to work flexible hours including evenings and weekends in outdoor settings.
  • Ability to establish and maintain cooperative working relationships with the general public, promoters, sponsors, city staff and other community groups.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves detailed concentration for long periods of time in a modified office environment and in an outdoor environment. There may be occasional need for light to heavy lifting (up to 25 pounds). The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. This position may also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have an acceptable driving record.

MINIMUM QUALIFICATIONS: Bachelor’s Degree from an accredited college or university with a major in Marketing, Recreation or a related field and (4) years experience in the field of event management including three (3) years supervisory or lead experience, or any equivalent combination of training and experience. A valid Florida driver’s license is required.

FLSA Code: E
B/U: None
Last revision: September 2006
 
Overtime: No
 
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