Crime Report Specialist

  • 008325

SUMMARY: Under close supervision, provides crime statistics for comparison and reporting purposes; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Retrieves and sorts in numerical order crime reports generated by officers.
  2. Verifies case numbers against daily log.
  3. Separates minor crime reports from major crime reports for data entry.
  4. Enters data for reports and logs appropriately.
  5. Codes reports using uniform crime reporting standards.
  6. Catalogs pertinent data in computer.
  7. Updates and maintains supplemental information to cases.
  8. Keeps records of major crime reports and summarizes for reporting purposes.
  9. Notifies officers of incomplete or inadequate report information.
  • Knowledge of local, state and federal regulations affecting work.
  • Knowledge of uniform crime reporting standards.
  • Knowledge of departmental policies and procedures.
  • Knowledge of English usage, spelling, grammar and punctuation.
  • Skill in entering data into a computer.
  • Skill in preparing statistical reports.
  • Skill in properly determining report classifications.
  • Skill in maintaining complex data.
  • Skill in operating standard office equipment including a personal computer and related software.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
  • Ability to communicate effectively, both orally and in writing.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves light work generally in an office setting. There is frequent need to sit, walk, use hands to finger, handle or feel and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School Diploma or GED and two (2) years clerical experience in a law enforcement environment, or any equivalent combination of training and experience.

FLSA Code: Non Exempt
Last revision date: October 2001
Overtime: Yes
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