Cultural Affairs Coordinator

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SUMMARY: Under general supervision, performs duties related to the organization and operation of cultural events presented within the City of West Palm Beach, including securing available grant moneys for funding of the City’s cultural programs and developing, and organizing procedures in accordance with State and Federal guidelines for distributing and monitoring funds to community art groups; may perform related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Aids individual community groups in their efforts to promote the arts by assisting with the drafting of grant proposals, serving as a consultant when needed, and acting as a liaison between community groups and public officials.
  2. Provides and supervises technical assistance given to community art entities.
  3. Writes grant applications for Federal, State, and local sources for continued funding of the City’s cultural programs.
  4. Conducts surveys and statistical studies to ascertain which groups will receive requested funding; develops monitoring procedures to ensure proper usage of moneys allocated.
  5. Represents the City and its cultural programs at seminars, conferences, and grant funding interviews.
  6. Attends monthly planning sessions with various City departments to help coordinate short and long-range goals that require the talents of the Cultural Affairs staff.
  7. Develops and co-sponsors with local educational institutions and community art groups programs to low-income areas, the elderly and youths.
  8. Assists in controlling all expenditures for the programs as well as preparing the budget for these programs.
  9. Develops programs in conjunction with community needs.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of current State and Federal legislation pertaining to promoting the arts.
  • Knowledge of grantsmanship and fund-raising principles and procedures.
  • Ability to prepare correspondence, reports, and appropriate publicity material, and to speak effectively in public on matters concerning the City’s Cultural Arts Program.
  • Ability to develop, plan, organize, and administer programs in any area of the cultural arts.
  • Ability to analyze a variety of cultural and administrative problems to make sound recommendations for their solution.
  • Ability to express oneself effectively, both orally and in writing.
  • Ability to follow complex oral and written instructions.
  • Ability to maintain effective working relationships with fellow employees, the public and community arts groups.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:While performing the duties of this job, the employee is frequently required to sit, stand, talk use hands to finger, handle, feel or operate objects. Occasionally, there is a need to reach and perform overhead lifting up to 10 pounds and perform other similar actions during the course of the workday. The employee may be required to drive a vehicle when conducting City business. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Cultural Arts or related field, and four (4) years experience at a professional level in one or more of the cultural art fields and expertise in promoting culture to the public, or any equivalent combination of training and experience. A valid Florida driver’s license is required.

FLSA Code: Exempt
B/U: None
Last revision date: May 2003
 
Overtime: No
 
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