Executive Assistant to the Mayor
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)DUTIES AND RESPONSIBILITIES: (Which are not in any hierarchical order)
- Acts as a liaison to a diverse group of community stakeholders including resident groups, business associations, non-profit corporations, etc.
- Works with Department Directors to plan, organize, and implement programs to improve conditions in the City’s Community Redevelopment Area.
- Assists in the management of grant and capital projects and promotes the timely completion of those projects through management efforts.
- Monitors and evaluates program plans to ensure desired results and the meeting of stated goals and objectives.
- Conducts research/analysis and special projects on an ongoing basis on a variety of issues to include review of city systems and related operations.
- Communicates directly with the City Administrator, City Commission, advisory boards, co-workers, the public and others in a courteous and professional manner both orally and in writing.
- Recommends and implements policy initiatives.
- Attends commission meetings, public hearings, community meetings, and other public meetings and events as requested by the Mayor.
- Represents the Mayor and the City at selected events, conferences, or meetings, whether regional or other, as directed by the Mayor.
- Responds to inquiries and requests.
- Knowledge of municipal management and fiscal management.
- Knowledge of the structure and function of local government departments.
- Knowledge of statistical concepts and methods along with the ability to independently conduct special projects and studies and report on the findings. This includes knowledge of a variety of methods of work measurements, research techniques used in productivity studies, and systems of internal controls.
- Skills in research and technical analysis.
- Ability to comprehend, interpret and apply regulations, procedures and related information.
- Ability to perform routine and complex administrative functions independently.
- Ability to analyze facts, exercise sound judgment, arrive at valid conclusions, and make recommendations to the Mayor.
- Ability to gather information pertinent to the area of assignment through interviews, questionnaires, and observations.
- Ability to organize work and determine priorities.
- Ability to communicate effectively both verbally and in writing.
- Ability to work under pressure and in a timely fashion.
- Ability to handle special projects of a diverse nature as assigned.
- Ability to establish and maintain effective working relationships with the Mayor, the public and other employees in all departments.
MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Public Policy/Administration, or related field, and three (3) years of professional experience in government/municipal management, or any equivalent combination of training and experience. A valid Florida driver’s license is required.
Last revision date: April 2002