ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
- Takes, transcribes and edits correspondence, pleadings, resolutions, ordinances, subpoenas, contracts, etc. and proofreads for accuracy.
- Keeps appointment calendars for one or more attorneys, scheduling meetings, seminars, hearing dates, trial dates, and deadline dates.
- Handles or refers public inquiries by telephone and in person.
- Opens, date stamps routes to the appropriate attorney or responds to incoming mail.
- Logs complaints, forfeitures, foreclosures and distributes to attorneys for further handling.
- Establishes, gathers, organizes data and maintains legal files, tickler files and retrieval systems.
- Performs routine administrative duties including processing check requests, processing personnel paperwork and maintaining employee files, preparing payroll forms, and keeping attendance records.
- May guide and oversee the work of other support staff.
- Knowledge of legal terminology and basic legal processes.
- Knowledge of public relations and customer service principles, practices and techniques.
- Knowledge of office management and administrative support practices and procedures.
- Knowledge of a variety of computer software, including word-processing, spreadsheet, and presentation applications.
- Knowledge of general bookkeeping practices and procedures.
- Skill in preparing a variety of records, reports, and correspondence using appropriate formats.
- Skill in maintaining department files and records.
- Skill in following complex oral and written instructions, policies and procedures.
- Skill in handling and prioritizing multiple projects.
- Skill in coordinating calendars, appointments, depositions, room assignments, etc.
- Skill in operating a variety of office equipment, including personal computers, telephones, calculators, computer terminals, and typewriters.
- Skill in researching, compiling, and preparing reports and related information.
- Ability to establish cooperative work relationships with those contacted in the course of work.
- Ability to apply judgment in the release of confidential information.
MINIMUM QUALIFICATIONS: High School diploma or GED with some education or training beyond the High School level, and three (3) years of experience working with legal terminology and/or court procedures, or any equivalent combination of training and experience. May require possession of a valid Florida driver’s license and State of Florida Notary Public.
Last revision date: October 2001