Parks Maintenance Fleet Coordinator

SUMMARY: Under limited supervision, plans, supervises, coordinates and controls the repair and maintenance of the Parks Department fleet and maintains the inventory of general issue equipment; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (Which are not in any hierarchical order)
  1. Lead worker in coordinating the maintenance and disposal of Parks & Recreation Department fleet and equipment in cooperation with Fleet Maintenance, Grounds Maintenance, Warehouse and user divisions of the Parks & Recreation Department.
  2. Supports and actively promotes the City’s safety programs.
  3. Maintains the inventory of general issue equipment and fleet vehicles.
  4. Schedules preventive maintenance on a regular schedule, maintains and tracks fleet maintenance requirements.
  5. Ensures recordkeeping and accountability for vehicle and equipment maintenance records, and inventory of general issue equipment.
  6. Maintains and tracks equipment and supply inventory; maintains and rotates sufficient stock of frequently used supplies to ensure cost-effective operations.
  7. Confers with vendors to obtain product or service information such as price, availability and delivery schedule and selects products for purchase by testing, observing or examining items.
  8. Maintains inspection and repair records for the Parks and Recreation Department fleet and supply inventory
KNOWLEDGE, SKILLS AND ABILITIES: (Based on area of assignment)
  • Knowledge of applicable federal, state and local laws, ordinances, statutes, regulations, rules, policies and procedures.
  • Knowledge of the principles and techniques of fleet maintenance and inventory control.
  • Knowledge of the principles and practices of supervision.
  • Knowledge of accepted procurement methods, practices and procedures.
  • Knowledge of standard warehouse or stockroom practices and procedures.
  • Knowledge of budgeting.
  • Knowledge of occupational hazards and safety precautions.
  • Knowledge of supervisory methods and techniques.
  • Skill in supervising, evaluating, training and motivating employees.
  • Skill in scheduling and prioritizing manpower and projects.
  • Skill in researching and gathering information related to vendors, contractors, equipment and supplies.
  • Skill in resolving day-to-day questions and problems regarding equipment and materials needed to complete projects.
  • Skill in analyzing information of considerable difficulty and drawing valid conclusions.
  • Skill in file, records and inventory management.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain effective working relationships with City staff, vendors, and the public.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work may involve moderate to heavy work in all types of weather. There is occasional need to stand, stoop, walk, lift heavy objects (over 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School diploma and three (3) years experience in fleet management, inventory control or a related field, or any equivalent combination of training and experience. A valid Florida driver’s license is required.

FLSA Code: Non Exempt
Last revision date: October 2006
Overtime: No
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