Police Administrative Services Coordinator

  • 308201

SUMMARY: Under limited direction, oversees and manages the Police Internal Services Unit, supervises assigned staff, oversees the police records function, fleet management, and property control functions, and performs other duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Determines work procedures, prepares work schedules, and expedites workflow.
  2. Studies and standardizes procedures to improve efficiency and effectiveness of operations.
  3. Issues written and oral instructions, assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
  4. Communicates official plans, policies and procedures to staff and the general public.
  5. Supervises and evaluates unit supervisors and assigned staff in the fleet, property control, information systems and records functions.
  6. Supervises and coordinates the response to requests for public record information and provides information to assist agencies in law enforcement duties following established procedures, rules, laws and guidelines under little direct supervision.
  7. Supervises and coordinates the acquisition, control, and maintenance of the fleet and issued equipment.
  8. Prepares, controls, and evaluates the unit budget and assists in the preparation of the Division and Department budget.
  9. Prepares incident reports and statistical summaries from unit records in order to assure accurate records of police activities and actions and to provide summary information to management personnel.
  10. Oversees the maintenance of an organized and accurate filing system and property control system.
  11. Assigns special projects, research projects, reports and reviews, and approves the results.
  12. Maintains liaison with other criminal justice agencies, governmental agencies, etc.
  • Knowledge of local, state, and federal regulations affecting area of assignment.
  • Knowledge of supervisory practices, office management principles, practices and procedures.
  • Knowledge of modern records management, laws, procedures, and techniques.
  • Knowledge of public records and disclosure regulations.
  • Knowledge of departmental policies and procedures.
  • Knowledge of English usage, spelling, grammar and punctuation.
  • Skill in effectively dealing with the public and other agencies.
  • Skill in accurately recording and maintaining records.
  • Skill in planning, assigning, supervising, training, and evaluating the work of subordinates performing a variety of functions.
  • Skill in operating standard office equipment including a personal computer and related software.
  • Ability to communicate effectively both orally and in writing.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves light work generally in an office setting. There is frequent need to sit, talk or hear, use hands to finger, handle, or feel and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Associate’s degree from an accredited college or university in Business Administration, Public Administration, or related field, and five (5) years administrative experience in a government or law enforcement environment, including two (2) years of supervisory experience, or any equivalent combination of training and experience.

FLSA Code: E
Last Revision date: April 2002
Overtime: No
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