Police Fleet Coordinator

  • 008213

SUMMARY: Under limited supervision, plans, supervises, coordinates and controls the repair and maintenance of the Police Department fleet and maintains the inventory of general issue equipment; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Supervises and coordinates the acquisition, maintenance and disposal of Police Department fleet in cooperation with Fleet Maintenance, Purchasing and user divisions of the Police Department.
  2. Interviews, trains, motivate, assigns and evaluates work, and disciplines employees according to established City procedures. Conducts performance appraisals.
  3. Supports and actively promotes the City’s safety programs.
  4. Maintains the inventory of general issue equipment, excluding firearms and ammunition, issued to sworn personnel and fleet vehicles.
  5. Schedules preventive maintenance on a regular schedule, maintains and tracks fleet maintenance requirements.
  6. Ensures recordkeeping and accountability for fleet maintenance records, inventory of general issue equipment and vehicle license plates.
  7. Maintains and tracks equipment and supply inventory; maintains and rotates sufficient stock of frequently used supplies to ensure cost-effective operations.
  8. Confers with vendors to obtain product or service information such as price, availability and delivery schedule and selects products for purchase by testing, observing or examining items.
  9. Maintains inspection and repair records for the police fleet and supply inventory
  • Knowledge of applicable federal, state and local laws, ordinances, statutes, regulations, rules, policies and procedures.
  • Knowledge of the principles and techniques of fleet maintenance and inventory control.
  • Knowledge of the principles and practices of supervision.
  • Knowledge of accepted procurement methods, practices and procedures.
  • Knowledge of standard warehouse or stockroom practices and procedures.
  • Knowledge of budgeting.
  • Knowledge of occupational hazards and safety precautions.
  • Knowledge of supervisory methods and techniques.
  • Skill in supervising, evaluating, training and motivating employees.
  • Skill in scheduling and prioritizing manpower and projects.
  • Skill in researching and gathering information related to vendors, contractors, equipment and supplies.
  • Skill in administering contracts.
  • Skill in resolving day-to-day questions and problems regarding equipment and materials needed to complete projects.
  • Skill in analyzing information of considerable difficulty and drawing valid conclusions.
  • Skill in file, records and inventory management.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain effective working relationships with City staff, vendors, and the public.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work may involve moderate to heavy work in all types of weather. There is occasional need to stand, stoop, walk, lift heavy objects (over 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School diploma and three (3) years experience in fleet management, inventory control or a related field, or any equivalent combination of training and experience. A valid Florida driver’s license is required.

FLSA Code: Non Exempt
Last revision date: October 2001
Overtime: Yes
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