Police Records Clerk
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
- Assists general public, departmental personnel and representatives from other agencies in obtaining police related information.
- Reviews, inputs, and processes police related documents and responds to requests for documents from various departments.
- Maintains organized and accurate filing system.
- Reviews and processes requests for background checks.
- Processes arrest data and mail requests and review responses for quality; completes daily productivity reports.
- Organizes materials according to priority; refers to established procedural guidelines in carrying out assignments.
- Maintains and produces police related documents for various reviews; distribute printed copies; updates various police reports; accesses, enters data and updates local, state and federal computer databases.
- Knowledge of local, state and federal regulations affecting work.
- Knowledge of public records and disclosure regulations.
- Knowledge of departmental policies and procedures.
- Knowledge of English usage, spelling, grammar and punctuation.
- Skill in effectively dealing with the public and other agencies.
- Skill in maintaining complex alpha and numeric filing systems.
- Skill in operating standard office equipment including a personal computer and related software.
- Ability to communicate both orally and in writing.
MINIMUM QUALIFICATIONS: High School Diploma or GED and two (2) years clerical experience, or any equivalent combination of training and experience.
Last revision date: October 2001