Police Services Supervisor
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
- Supervise, train, and evaluate assigned staff in the Records section, conducts employee evaluations, and approves timesheets. Counsel employees on performance related issues including disciplinary actions; evaluates, assigns, and reviews workload of staff and makes recommendations for procedural changes.
- Assists in interviews of potential new employees; assists in training staff in the proper application of City and departmental policies and procedures
- Responds to confidential phone calls from agencies seeking record information and provides information in order to assist agencies in law enforcement duties following established procedures, rules, laws and guidelines.
- Prepare and respond to public records requests to include court ordered capital collateral cases, expunged/sealed records; disseminate and purge such records according to the State of Florida guidelines.
- Prepares incident reports and statistical summaries from unit records in order to assure accurate records of police activities and actions and to provide summary information to management personnel
- Assists public, departmental personnel and representatives from other agencies in obtaining police related information.
- Ensure proper document scanning on the Electronic Document Management System; oversees the maintenance of an organized and accurate filing system.
- Maintain and distribute keys for department personnel.
- Review and approve incident reports submitted by department personnel ensuring compliance with UCR guidelines.
- Ensure strict adherence to FDLE standards to validate FCIC/NCIC entries to ensure each record is complete, accurate, outstanding or active.
- Acts as Records Custodian for Police Department to include receiving subpoenas and responding to court proceedings.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of local, state and federal regulations affecting work.
- Knowledge of supervisory practices, office management principles, practices, and procedures.
- Knowledge of modern records management and techniques.
- Knowledge of departmental policies and procedures.
- Knowledge of English usage, spelling, grammar and punctuation.
- Knowledge of terminology, policies and procedures associated with public document retention.
- Knowledge of the Florida rules and regulations for retention and destruction of records
- Skill in effectively dealing with the public and other agencies.
- Skill in accurately recording and maintaining records.
- Skill in planning, assigning, supervising, training, and evaluating the work of subordinates performing a variety of functions.
- Skill in using personal computers, standard and customized software application, common and specialized office machinery and equipment.
- Skill in utilizing appropriate interpersonal skills when interacting with confrontational individuals
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationships with department personnel as well as with other organizations outside the City
MINIMUM QUALIFICATIONS: Associate degree from an accredited college or university with a major in Business Administration or related field, with three (3) years administrative experience, including one (1) year of supervisory experience in a law enforcement environment, or any equivalent combination of training and experience.
Last Revision Date: May 2006