Records Retention Specialist

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SUMMARY: Under close supervision, performs clerical duties to retrieve and maintain records of City documents in accordance with Florida Bureau of Archives guidelines; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Retrieves records and documents as requested by departments and general public.
  2. Maintains records inventory and other records associated with retention and destruction of City documents.
  3. Catalogues and arranges storage of City records and documents.
  4. Monitors billing charges for outside storage facility.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of standard office practices and procedures.
  • Knowledge of terminology, policies and procedures associated with public document retention.
  • Knowledge of the Florida rules and regulations for retention and destruction of records.
  • Knowledge of the various types of records.
  • Skill in using computer and standard application software.
  • Skill in using common office machinery and equipment.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to follow written and oral instructions.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School diploma or GED and six (6) months of office or clerical experience, or any equivalent combination of training and experience required.

FLSA Code: Non Exempt
B/U: SEIU
Last revision date: October 2001
 
Overtime: Yes
 
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