Senior Legal Assistant

  • 101242

SUMMARY: Under limited supervision, prepares pleadings, organizes files, gather exhibits and other documents necessary to prepare attorneys for trial; performs legal research to obtain information from other courts, municipalities and/or governmental agencies which affect the City; and performs other duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (Which are not in any hierarchical order)
  1. Prepares pleadings in response to discovery from other counsel; prepares memos to other City Departments to obtain documents to respond to requests and telephone calls to departments to follow up on same; organizes files and exhibits in preparation for trial.
  2. Researches on Westlaw and the Internet for cases, bills passed by the Legislature that affect government; obtains copies of Codes of other municipalities; obtains copies of articles and other documents which has an impact on the City.
  3. Prepares agreements and resolutions retaining outside counsel to represent the City in various matters.
  4. Reviews invoices from outside counsel to make sure they are in compliance with Retention Agreement.
  5. Reviews court records and court files to obtain information for use in pending lawsuits filed against the City.
  6. Maintains litigation list of cases served on the City and monitors until response filed with the Court.
  7. Organizes documents and prepare notebooks for attorneys and various other duties as requested by City Attorney and Assistant City Attorney
  8. Provides answers to basic legal questions from other City Departments and provides copies of Statutes and Code relating to same; files supplements and maintains library.
  • Knowledge of legal research practices and procedures.
  • Knowledge of general office equipment.
  • Knowledge of computer hardware and software pertinent to area of assignment.
  • Knowledge of customer service and public relations practices and procedures.
  • Knowledge of legal document preparation and dissemination.
  • Skill in receiving and reviewing a variety of legal documents.
  • Skill in utilizing written and verbal communication skills in preparing legal documents, notices, and minutes.
  • Skill in accurately researching and preparing responses for a variety of legal pleadings, notices, etc.
  • Skill in utilizing a variety of computer software programs to develop legal documents, spreadsheets, etc.
  • Skill in prioritizing and handling multiple tasks simultaneously.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is occasional need to stand, stoop, walk, sit, lift light objects (up to 25 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Associate’s degree and five (5) years of progressively responsible legal office experience in the research, review and preparation of legal documents and pleadings, or any equivalent combination of training and experience required. A valid Florida driver’s license is required.

FLSA Code: N/E
B/U: None
Last revision date: October 2001
Overtime: No
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