Small Business Program Compliance Officer
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
- Audits City bid and/or contract documents, activities and transactions to determine adherence to policy and the City’s Small Business Procurement Ordinance.
- Audits forms and business documents from vendors to determine their eligibility for certification.
- Counsels and advises vendors, City departments and the public regarding the requirements of the Small Business Procurement business certification process.
- Audits, monitors and authorizes payments to qualified vendors.
- Investigates compliance issues, conducts on-site monitoring visits, prepares written reports of findings and makes recommendations to vendors or other City departments to resolve issues.
- Promotes and markets the City’s Small Business Procurement program at trade fairs, business expositions, etc.
- Maintains a Small Business Procurement database of vendors and monitors information system needs.
- Researches and deliberates appeals, authorizes resolution when appropriate and forwards other appeal requests to Small Business Procurement Committee for a public hearing. Serves as key City witness before the Committee.
- Maintains communication with City staff regarding status of the Small Business Procurement compliance process.
- May supervise other division staff; acts in the capacity of SBE Program Manager in the absence of manager.
- Knowledge of federal, state and local laws and regulations pertaining to minority/women business enterprise, small business development and procurement programs.
- Knowledge of tax laws, business structure, financial analysis and basic construction processes.
- Knowledge of contractual policies, practices, procedures and terminology.
- Knowledge of governmental procurement policies, procedures and legal requirements.
- Skill in using computers and database, word processing and presentation software applications.
- Skill in recordkeeping.
- Skill in mathematics.
- Skill in analyzing data and preparing reports.
- Ability to read and interpret bid specifications, contracts and related documents.
- Ability to prioritize assignments and meet prescribed deadlines.
- Ability to establish and maintain effective working relationships with those contacted in the course of work.
- Ability to communicate effectively and persuasively, both orally and in writing.
MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Business Administration, Finance or a related field and three (3) years of SMALL BUSINESS PROCUREMENT, small business development and/or procurement experience and some supervisory experience, or any equivalent combination of training and experience. A valid Florida driver’s license is required.
Last Revision date: October 2001