Small Business Program Compliance Officer

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SUMMARY: Under general supervision, performs a variety of complex administrative duties associated with the process of collecting and analyzing data to determine compliance with the Small Business program; determines vendor eligibility; counsels and advises vendors, other City departments and the public regarding the policies and procedures of the M-WBE program; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  • Audits City bid and/or contract documents, activities and transactions to determine adherence to policy and the City’s Small Business Procurement Ordinance.
  • Audits forms and business documents from vendors to determine their eligibility for certification.
  • Counsels and advises vendors, City departments and the public regarding the requirements of the Small Business Procurement business certification process.
  • Audits, monitors and authorizes payments to qualified vendors.
  • Investigates compliance issues, conducts on-site monitoring visits, prepares written reports of findings and makes recommendations to vendors or other City departments to resolve issues.
  • Promotes and markets the City’s Small Business Procurement program at trade fairs, business expositions, etc.
  • Maintains a Small Business Procurement database of vendors and monitors information system needs.
  • Researches and deliberates appeals, authorizes resolution when appropriate and forwards other appeal requests to Small Business Procurement Committee for a public hearing. Serves as key City witness before the Committee.
  • Maintains communication with City staff regarding status of the Small Business Procurement compliance process.
  • May supervise other division staff; acts in the capacity of SBE Program Manager in the absence of manager.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of federal, state and local laws and regulations pertaining to minority/women business enterprise, small business development and procurement programs.
  • Knowledge of tax laws, business structure, financial analysis and basic construction processes.
  • Knowledge of contractual policies, practices, procedures and terminology.
  • Knowledge of governmental procurement policies, procedures and legal requirements.
  • Skill in using computers and database, word processing and presentation software applications.
  • Skill in recordkeeping.
  • Skill in mathematics.
  • Skill in analyzing data and preparing reports.
  • Ability to read and interpret bid specifications, contracts and related documents.
  • Ability to prioritize assignments and meet prescribed deadlines.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
  • Ability to communicate effectively and persuasively, both orally and in writing.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 25 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Bachelor’s degree from an accredited college or university with a major in Business Administration, Finance or a related field and three (3) years of SMALL BUSINESS PROCUREMENT, small business development and/or procurement experience and some supervisory experience, or any equivalent combination of training and experience. A valid Florida driver’s license is required.

FLSA Code: E
B/U: PMSA
Last Revision date: October 2001
 
Overtime: No
 
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