Small Business Program Compliance Specialist

  • 004129

SUMMARY: Under limited supervision, provides compliance assistance and clerical support for the Small Business office, collects various regulatory documents, accumulates statistical and other data, maintains the official files; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (Which are not in any hierarchical order)
  1. Processes Small Business Procurement Program goal setting reports and presents these reports to the City Goal Setting Committee for the establishment of Small Business Procurement Program goals on City projects, contracts, etc.
  2. Provides general clerical support to the Small Business Program Manager and Compliance Officer including typing and scheduling using computer, editing written communications for grammatical and mathematical accuracy; answering telephones; copying and binding reports.
  3. Researches municipal codes, statutes, ordinances, policies and procedures.
  4. Collects various types of financial and statistical data and prepares related working paper schedules.
  5. Prepares and follows-up on field audits.
  6. Assists in the preparation and updating of management control systems, plans and initiates follow-up actions.
  7. Maintains the official compliance reports, working papers and other filing systems; creates and updates accordingly.
  8. Processes authorized expenditures; monitors division budgets.
  • Knowledge of accounting or bookkeeping practices and procedures.
  • Knowledge of basic terminology, concepts and principles of auditing and compliance processes.
  • Knowledge of governmental regulatory processes.
  • Skill in general office and clerical practices, procedures, systems and equipment.
  • Skill in grammar, spelling, and basic mathematics.
  • Skill in prioritizing and handling multiple tasks and projects simultaneously.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is occasional need to stand, stoop, walk, sit, lift light objects (up to 25 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School diploma or GED and three (3) years of general administrative experience, or any equivalent combination of training and experience. A valid Florida driver’s license.

FLSA Code: Non Exempt
Last revision date: October 2001
Overtime: Yes
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