Utility CIS Specialist

  • 001936

SUMMARY: Under limited supervision, this position provides constant customer support for all aspects of utility billing and customer service. Activates, updates, and closes accounts; processes and maintains utility billing and account records; accesses computer database for customer records; heavy interaction with internal and external customers which requires understanding, influencing and cooperation from the work group and the chain of command. Supervision is received from an employee in a higher class, and usually consists of consultations and a review of reports. Impact within City’s utilities department; may perform other duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of the class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  1. Regularly assigns and checks the work of others; provides direction and guidance and maintains the flow of work.
  2. Access to CIS and full understanding of reporting processes for all other departments.
  3. Trains employees and sets up access to the CIS for employees.
  4. Accesses utility billing accounts and corrects/modify agreement issues.
  5. Handles all deletions/set ups and cancellations of service agreements via computer system.
  6. Creates quick reference guides, develops and writes procedures and creates procedural manuals for the Customer Service Division.
  7. Test Patches and configurations of the computer system and ensures all interfaces are successfully completed.
  8. Heavy interaction with internal and external customers via telephone and in person to open and close customer utility accounts; using some judgment according to approved procedures to calculate deposits, charges and credits; prepares customer application, certificates of deposit, official receipts and other paperwork required for computer input to maintain mainframe database to assure accurate customer account billing.
  9. Researches and resolves concerns with billing questions, delinquent collections, deposits, returned checks, inspections and maintenance; uses judgment in issuing work orders for inspections, according to understanding from customer on account issues. Customer impact extends beyond the city limits.
  10. Heavy interaction with city wide internal and external customers via telephone and in person regarding updates and maintenance of mainframe computer data and hard copy files, work orders, logs, and reports associated with various customer service business transitions.
  11. Dispatches assignments to outside personnel via two-way radio.
  12. Generates, completes and maintains historical information for appropriate customer service records retention.
  13. Tracks and monitors, via computer and reports, work assignments within the department to ensure completion of same orders
  14. Runs billing schedule daily and queries data to ensure accuracy.
  • Knowledge and skills in using effective customer service practices.
  • Knowledge of governmental bookkeeping or basic accounting practices and procedures.
  • Knowledge of utility billing processes and procedures.
  • Skill in using computer and specialized software applications for customer accounts.
  • Skill in using common office machinery and equipment.
  • Skill in using mathematical computations used in accounting.
  • Skill in both verbal and written communications.
  • Skill in following written and oral instructions.
  • Ability to establish and maintain effective working relationships with internal and external customers, inside and outside the work group.
  • Ability to assign and review the work of employees.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday. The city of West Palm Beach promotes a drug/free work environment through the use of mandatory pro-employment drug testing.

MINIMUM QUALIFCATION: High School diploma or GED and Advanced computer skills. Over 3 years experience in customer service, bookkeeping, accounting or any equivalent combination of training and experience.

Last revision date: October 2004
Overtime: Yes
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