Plans Review Coordinator

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SUMMARY:Under the supervision and authority of the building official, coordinates special technical projects within the Construction Services Department related to plan examination, permitting, inspection, business tax collection, and electronic data systems as they relate to the regulation of permitting, construction, and taxation. Performs technical construction plan review and inspection as required in one or more disciplines of construction, i.e., structural, mechanical, electrical, or plumbing. Works independently with limited supervision researching and suggesting processes, methodologies, and improvements related to electronic processing of plans, permits, business tax receipts, and digitization of Department records; and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  • Coordinate project submittals within the Construction Services Department’s electronic plan review system for sufficiency, agency, and make review discipline assignments.
  • Coordinate reviews performed by other reviewers within the electronic plan review system.
  • Coordinate electronic data system capabilities as related to application, permitting, and plan review with current criteria established within the statutory regulatory framework.
  • Suggest and develop processes, forms, workflows, checklists, informational guides, and other tools utilized as needed to assist customers to effectively utilize the Department’s electronic permitting systems and achieve Departmental objectives.
  • Interact and assist applicants utilizing the City’s electronic plan review and permit application systems to achieve desired objectives.
  • Review applications submitted to the Construction Services Department for compliance with the governing codes and statutes.
  • Document deficiencies discovered utilizing the City computer database in a concise and understandable manner.
  • Explain complex technical issues in a clear and concise manner to non-technical persons.
  • Communicate effectively the required corrective actions to the Department’s customers.
  • Demonstrate effective stewardship of the resources in time and materials provided by the City.
  • Balance the need for code compliance with customer service.
  • Demonstrate respect the customer’s time and resources in the process.
  • Reviews complex plans to ascertain compliance with applicable codes and standards.
  • Answer questions in person and on the phone regarding plans and code requirements.
  • Researches codes for approval or disapproval of submitted plans, especially in unusual or unique installations.
  • Drafts correspondence explaining reasons a plan was disapproved.
  • Files new and completed plans.
  • Reviews new materials and methods used in building construction; attends training courses to learn of new codes and other inspection regulations; takes an active part in the training process.
  • May perform inspections as required, with appropriate licensure.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of construction and related materials and tools.
  • Proven knowledge of statutes, codes, standards, rules regulations affecting construction work in high rise buildings.
  • Proven knowledge of the principles and practices of the construction industry.
  • Proven skills in providing excellent customer service.
  • Skill in the use of a variety of office equipment including personal computers and related software.
  • Skill in reading and interpreting blueprints, codes and regulations.
  • Demonstrated skills in establishing and maintaining effective working relationships with those contacted in the course of work.
  • Skills in effective communication, both orally and in writing.
  • Ability to communicate effectively as well as to establish and maintain effective working relationships with supervisors, contractors, and the general public.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves light to moderate generally in an indoor, but occasionally in an outdoor, high rise environment. There is frequent need to stand, walk, sit, talk or hear, use hands, climb kneel, stoop, lift (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees.

MINIMUM QUALIFICATIONS: High School Diploma and seven (7) years construction experience, plan review experience with at least three (3) years experience in plan review for high rise buildings or any equivalent combination of training and experience. Requires at least two years experience in the development, implementation and oversight of electronic permitting or plan review systems, as well as the statutory regulations which govern such systems in a regulatory environment. Also requires State licensure as a Plans Examiner and as a Inspector, in one or more functional disciplines, or ICC certifications as a Plan Examiner and Inspector in one or more functional disciplines and the ability to obtain Florida’s Standard Licenses within two (2) years from date of employment, along with ability to qualify for provisional licensure at the time of hire. A valid Florida driver’s license is required; a valid driver’s license from any state (equivalent to a State of Florida Class E) may be utilized upon application; with the ability to obtain the State of Florida driver’s license within 30 days from day of appointment.

FLSA Code: NE
B/U: SEIU
Last revision date: October 2010