Project Specialist

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SUMMARY: Under limited supervision, assists the department with tracking all permits and projects including moves and changes; maintains and updates tracking files, and performs related duties as assigned.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order)
  • Tracks all permitting through the Department.
  • Updates and issues project numbers for the department.
  • Receives and tracks budget documents for each project.
  • Meets with facilities support crews weekly to coordinate moves
  • Assists with special projects as assigned.
  • Responds to inquires over the phone and at the service counter.
  • Conducts research of information as requested.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of City organizational and operational procedures.
  • Knowledge of general office machines, computers and software.
  • Knowledge of utility maintenance and construction site plans.
  • Knowledge of record keeping and file maintenance methods and procedures.
  • Knowledge of grants funding and tracking methods.
  • Skill in accurately inputting and tracking information.
  • Skill in coordinating services for maintenance.
  • Skill in safely working on construction and work sites around heavy equipment and machinery.
  • Skill in utilizing public relations and customer service techniques in responding to inquiries and complaints.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves occasional exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, mechanical equipment during the inspection of facilities. There is frequent need to stand, stoop, walk, sit, climb in high areas and on catwalks, lift moderately heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: High School or GED and three (3) years of experience in facilities management, space design, or project management, or any equivalent combination of training and experience required. A valid Florida driver’s license is required.

FLSA Code: E
B/U: PMSA
Last revision date: October 2001