Q: DO I NEED A SPECIAL EVENT APPLICATION?
A: Events that are held on public and private property which require one or more city services, and/or will have an impact on traffic in the City requires a special event permit.
Q: WHOM SHOULD I CONTACT?
A: Contact City of West Palm Beach Community Events Division at 561.822.1515 if you plan to produce an event in downtown West Palm Beach or your neighborhood. You can also obtain the application from our website at www.wpb.org/event_permits. If you want to plan an event at any of the City parks excluding those located downtown call Recreation at 561.804.4900.
Q: HOW MUCH WILL IT COST?
A: There is an event fee and security deposit, which are both determined based upon a point schedule. Security deposits may range between $500.00 and $10,000.00. Event fees may range between $25.00 to over $15,000.00.
Q: WHO ARRANGES CLOSING THE ROADS, POLICE, DUMPSTERS, PORT-O-LETS, FENCING, and VENDORS & ENTERTAINMENT?
A: The Community Event Coordinator will oversee the closing of the roads, scheduling dumpsters and confirming parking needs. The Community Event Coordinator will also make sure that all requirements are met by the event producer. Port-o-lets, vendors, entertainment, fencing are the responsibility of the promoter applying of the permit. It is also the promoter’s responsibility to contact Police directly for any detail needed.
Q: HOW DO I RESERVE A DATE?
A: Fill out the Special Event Application, include a $50.00 check made payable to the City of West Palm Beach. Don’t forget to fill out the application completely, including a site map, traffic plan, marketing plan and security plan. Only completed applications with checks will be reviewed.
Q. WHEN ARE THE FEES DUE?
A. Security deposit for the event is due 3 months prior, Permit fees are due 6 weeks before the event, Parking meter fees are due 2 weeks prior, Dumpster fees, Event Coordinator on-call fees and any other City Services will be deducted from your security deposit following the event and you will be invoiced for additional services not covered by the security deposit.
Q: ARE THERE ANY ADDITIONAL FEES?
A: Yes; promoters will pay overtime costs to Community Events, Grounds Department, Traffic Department, Recreation Department, Parking Department, etc., if applicable.
Q: WHAT IS YOUR CANCELLATION POLICY?
A: 50% of your security deposit will be returned if you cancel your event between 3 months and 6 weeks before the actual event date. No deposit will be refunded if you cancel within 6 weeks of the first date of the event.
Q: DO YOU PROVIDE RAIN DATES?
A: No. You may reapply to have your event at another time.