Fees, Deadlines & Cancellations

 

FEES ASSOCIATED WITH PRODUCING A SPECIAL EVENT

DEPARTMENT/SERVICE FEE
Application $50.00
Security Deposit $1000.00 – $10,000
Special Event Fee $25.00 – over $11,000
Meyer Amphitheatre $100.00; grass area/bathrooms
$1000.00; dressing rooms/backstage/stage/grass area/bathrooms. (Should the event include use of City property outside of the Meyer Amphitheatre, or the event will take place over an eight hour time frame or require road closures, additional fees may be assessed based on the the special event permit point system).

COMMUNITY EVENTS ON-CALL
Employees are required to be on “stand-by” for all events at the rate of $22.00/24-hour day, Sunday through Saturday, including holidays. If the employee fails to respond within 30 minutes to a stand-by call, the employee shall forfeit the $22.00 stand-by pay.
Employee on “stand-by” and actually called out shall receive overtime pay at the rate of one and one-half (1-½) times his/her base pay for actual time worked and shall be guaranteed a minimum of two and one half (2-½) hours of pay at said rate.
Employees not on stand-by, but who are called out, shall be paid at the rate of one and one half times his/her base rate of pay for actual time worked, and shall be guaranteed a minimum of two and one half hours of pay at said rate.

EMS Please contact
POLICE Please contact
FIRE Please contact

SANITATION
4 YARD=$36.00/DUMPSTERS/VISIT
6 YARD=$54.00/DUMPSTER/VISIT
8 YARD=$72.00/DUMPSTER/VISIT
(Dumpster fees are deducted from the security deposit after the event)

PARKING Bagged meter rates are between $10 – $20 per meter/per day depending upon time of day. Rates are applied 24/7 and include all Holiday’s and Sunday. If your event includes a road closure any meters on the road must automatically be bagged at a cost to the promoter.

Multi-Day, High Demand Special Events are eligible, under certain circumstances, to defer their meter costs until after the event. Please contact Parking Administration for rules regarding this deferment.

(Parking meter fees must be paid prior to the event)

OTHER POSSIBLE ITEMS TO CONSIDER WHEN BUDGETING:
(Note: These are only examples.)
Advertising/Promotional Materials
Banners
Clean-up Crew
Damages to grounds
Entertainment
Fencing
Food Concessions
Merchandise
Supplies
Temporary Electric

Note: All fees are subject to change.

APPLICATION DEADLINES

Applications must be submitted on later than 6 weeks prior to the event

HIGH IMPACT EVENTS* 6 MONTHS
*Any event, with or without alcohol, which involves a road closure of 12 or more hours and/or anticipated attendance of 5,000 or more persons.

PLEASE BE SURE TO INCLUDE A SITE PLAN AND $50.00 CHECK, WRITTEN TO THE CITY OF WEST PALM BEACH, WITH YOUR COMPLETED APPLICATION.
(The average time for approval is 2 weeks)

CANCELLATION POLICY

Fifty percent (50%) of the deposit will be returned if the event is cancelled between three (3) months and six (6) weeks prior to the first date of the event.
No deposit refund will be paid if the event is cancelled within six (6) weeks of the first date of the event.