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Q: DO I NEED A SPECIAL EVENT APPLICATION?
A: Events that are held on public and private property that require one or
more city services, and/or will have an impact on traffic in the City requires a
special event permit.
Q: WHO DO I NEED TO CONTACT?
A: Contact City of West Palm Beach Community Events Division at
822-1515 if you plan to produce an event in downtown West Palm Beach
or your neighborhood. Ask for the Event Specialist. The Event Specialist
will help you obtain an event permit. If you want to plan an event
at any of the City parks excluding Currie Park, Providencia Park,
and those located downtown call Recreation at (561) 822-2150.
Q: HOW MUCH WILL IT COST?
A: There is an event fee and security deposit which are both determined
based upon a point schedule. Security deposits may range between $500.00 and
$10,000.00. Event fees may range between $50.00 to over $15,000.00.
See Fees
Q: WHO ARRANGES CLOSING THE ROADS, POLICE, DUMPSTERS, PORT-O-LETS, FENCING,
VENDORS, ENTERTAINMENT?
A: The Community Event Specialist will oversee closing the roads, scheduling
dumpsters, confirming parking needs. The Community Event Specialist will also
make sure that all requirements of the City are met by the event producer.
Port-o-lets, vendors, entertainment, fencing are the responsibility of by the
promoter applying for the permit.
Q: HOW DO I RESERVE A DATE?
A: Fill out the Special Event Application, Include a $50.00 check made
payable to the City of West Palm Beach. Don’t forget to fill out the application
completely, include site map, traffic plan, marketing plan and security plan.
Only completed applications with checks will be reviewed.
See Application Deadlines &
Criteria
Q: ARE THEIR ANY ADDITIONAL FEES?
A: Yes, promoters pay overtime costs to Community Events, Grounds
Department, Recreation Department, Parking Department etc. (if applicable)
See Fees
If the event is fenced 5% of ticket sales is to be turned into the Community
Events Division.
Q: WHAT IS YOUR CANCELLATION POLICY?
A: 50% of your security deposit will be returned if you cancel your event
between three months and six weeks before the actual event date. No deposit will
be refunded if you cancel with six weeks of the first date of the event.
See Cancellation Policy
Q: DO YOU PROVIDE RAIN DATES?
A: No, you may reapply to have your event at another time.
Community
Events Division
P.O. Box 3366
West Palm Beach, Florida 33402
Phone:
561 822 1515 |
