Background
On October 28, 2002, the City Commission approved requirements and fees for Special Event advertising (street pole banners.) A Special Event Advertising (Banner) Permit is required for all signs, light pole banners, neighborhood identification banners and other advertising located in public rights-of-way in the City.
 

Application Process:

1. This application is for all events permitted on City property, requesting to hang banners. Applications received by April 30, 2008 to hang banners in 2009 will be reviewed and scheduled for date and location by the Community Events Staff. Applications received by April 30 will be reviewed and approved according to corresponding event dates & locations if applicable. Every effort will be made to satisfy applicants’ request; decisions made by the Community Events Office are final.
   
   
2. For banner applications received after April 30, 2008 and for any applications for dates in 2008, fill out the included Banner Application at least 60 days prior to the special event or the date of installation of a neighborhood identification, business district or cultural facility banner. Be sure to indicate banner location preference. Banner applications received after April 30, 2008 will be reviewed on a first come, first-serve basis.
   
   
3. FOR ALL APPLICANTS BE SURE TO:
   • Attach an 8 ½” X 11” full color layout of the banner with the application. Applications will not be reviewed without the sketch. Be sure to check Basic Restrictions section of the Requirements and Fees Chart.
   • Attach a non-refundable application fee check, made out to the City of West Palm Beach, for $50.
   • Submit the application and application fee to the City of West Palm Beach Community Events Division, Event Specialist, at P.O. Box 3366, West
   Palm Beach, FL 33402. The Community Events Division’s phone number is 822-1515.
   
   
4. UPON NOTIFICATION OF APPROVAL: Applicant will be requested to provide a check or money order for any “per pole” fees (see Requirements and Fees Chart), a 1 million dollar general liability insurance policy listing the City as an additional insured, and a $1,000 refundable security deposit. Permitted events on public property applying for banners may include in their insurance policy for their event and may utilize their event security deposit to cover banner security deposit. All fees, insurance and security deposits will be due payable within two weeks after notification of approval to confirm banner request. Applicant must send the Community Events Division a letter stating that all banners have been removed to receive back the security deposit.
   
   
5. BANNER REQUESTS FOR STREET POLES ON FDOT STREETS: Must obtain FDOT approval before finalization of the banner process. Upon City approval, applicant must complete the FDOT’s Request for Temporary Closing/Special Use of State Road form (included in the application booklet.) The Community Events Mgr. will sign off on the completed form. Banner applicant then send the completed form to FDOT at 7900 Forest Hill Blvd., WPB, FL 33413-3342, phone: (561) 432-4966.
   
   
6. Applicant must make own arrangements for the design and production of banners. Fees do not include design, production or installation of banners. Applicant must make arrangements for an outside contractor to install temporary banner hardware on all locations and may elect to use an outside contractor for installation on the City’s permanent hardware.

Community Events Division
P.O. Box 3366
West Palm Beach, Florida 33402

Phone: 561 822 1515