Facility Usage Guidelines

  • Renters must be at least 21 years of age to rent the Lake Pavilion.
  • The residential rental rate is available only to persons or organizations with a water utility account with the City and who reside or have a principal place of business within the limits of the City of West Palm Beach.
  • The renter must be onsite during the event.

APPLICATION FEE
A $50.00 non-refundable application fee is required at the time of application.

SECURITY DEPOSIT FEE:
A security deposit in the amount $500.00 will be required to be paid not less than 60 days prior to the date of the event.  The security deposit shall secure the renter’s obligation to repair any damage to the Lake Pavilion or City property. The renter is responsible to leave the Lake Pavilion and all City property in its original condition prior to the event.  Any costs to the City for clean-up or repair of damage caused by the event will be deducted from the security deposit.  Any remaining security deposit will be refundable 30 days after the event.

RENTAL FEE DEPOSIT:
50% of the facility rental fee is due upon approval of rental application.  The deposit must be received within two weeks from receipt of the confirmation letter for the event to be placed on the facility calendar.

FULL PAYMENT:
The remainder of the balance due must be paid 60 days prior to the event.  Failure to make final payment will result in event cancellation.

SALES TAX:
Florida state sales tax will be charged on the rental fee at 6%.  Non-profit organizations with must present their Non-Profit Status Form, and tax exempt organizations must present their Tax Exempt Certificate when completing the rental application.

SECURITY ASSESSMENT:
Additionally, renter may be required to hire off-duty West Palm Beach Police or City-certified security firm based on the use of the terrace, the anticipated duration of the event including set-up and take-down time, the number of people anticipated to be in attendance, the activities to occur at the event, whether food will be prepared and served, whether alcohol is served and any other factor related to the security of the facility and surrounding area.

CANCELLATIONS:
A full refund will be issued if a cancellation notice is provided at least two (2) months prior to the event date.  Fifty percent (50%) of the total balance will be refunded if the event is cancelled less than 60 days prior to the event date.  No refund will be issued if the event is cancelled less than 30 days prior to the event date. Cancellation notices must be in writing.

INSURANCE:
Renters are required to provide a One Million Dollar ($1,000,000) general liability insurance policy, naming the City as an “additional insured”.  Insurance may be purchased through the City’s TULIP program.  Fire and Life Safety Inspection may be required based on event plans.

To purchase or get a quote through the City’s Tulip Policy please visit http://www.onebeaconentertainment.com

Once you’ve been redirected to the ” One Beacon Entertainment” website please click on the “Tulip Insurance”  link on the right side of the screen and enter in the following venue code: 0066-059.

If you will be serving alcohol please make sure you check “yes” for alcohol as the Lake Pavilion requires liquor liability.